When your exchange period is coming to an end, there are certain matters you should consider.
Transcript of records
Within 5 weeks after finishing your exchange period HKU will send you and your home institution a HKU transcript of records by email.
Checklist practical matters
- Deregistration Dutch address
If you stayed longer than 4 months you officially registered at the city hall. Now you must also deregister.
Did you live in Utrecht? Please check with Gemeente Utrecht how you can cancel your registration.
Living in another city? Please contact the local city hall about how to deregister.
Please check your rental contract how to leave your room, return the key and, if applicable, receive your deposit back.
- Dutch bank account
If you have opened a Dutch bank account, please check the regulations of the bank how to close your account.
Check with your insurance company if you are insured for your travel home.
- Discount card railways
If you have applied for a discount card (season ticket NS), please cancel your card otherwise it wil be automatically renewed after one year.
Residence Permit (non-EER)
- VVR expiration date
The residence permit for study is valid for the duration of your exchange period (with the option of an extra 3 months to round off your study). These last 3 months can not be spent on personal matters or traveling through Schengen area.
After your exchange period HKU communicates the end date of your course to the IND.
- Residence card
Your residence document is the property of the Dutch government. You must, therefore, return your residence document before you leave the Netherlands. Please check the IND website how to return your VVR card.
Questionnaire: your opinion is valuable for us!
We are eager to know how you have experienced your exchange at HKU. We ask you to take a few minutes and complete our online questionnaire.
If you have any questions, please contact the HKU Service Desk Student Affairs: telephone +31(0)30 209 15 40 or email email@example.com