HKU Studentportal
HKU Studentportal
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To apply for an international exchange to HKU University of the Arts Utrecht you follow an online procedure. This procedure is outlined for you on this page.

How to apply

Your application comprises four steps.

1. Nomination via e-mail

You must be nominated by the exchange coordinator of your home institution via email before you can start the online application tool.

2. Online exchange application

Go to Osiris International Office Application and create an account.
Complete and submit your application. After submitting your application you must confirm your account. You will be notified of this via an automatically generated e-mail.

After we receive your application it will be checked for completeness. You will be notified via a system e-mail if there is anything missing.

3. Selection procedure
When your application is complete it will be forwarded for selection to the department. About six weeks after the application deadline you and your exchange coordinator will be notified by e-mail whether you are accepted
or not.

In case you are not accepted you will informed by the exchange coordinator of your home institution.

4. After acceptance

The confirmation e-mail contains practical information regarding you exchange period in Utrecht.

You will also receive an automatically generated email from the Osiris International Office Application with a request to complete your travel and contact information. You must also register your Dutch address here. It is your duty to keep this information up to date.

Digital attachments

The following documents are required as digital attachments to your application. All documents should be uploaded as pdf-files.

  • Letter of motivation,
  • Curriculum Vitae,
  • Letter of recommendation,
  • Transcript of records with grades and credit information from current school of higher education,
  • Learning agreement (applicable only to Erasmus students),
  • Scanned copy of your passport or European i.d. card,
  • A passport size photograph (jpg or jpeg, file size: 3x4 cm, min. 200 pixels, max. 50 kb size).
  • Portfolio of your work and academic standing / recording.

Portfolio requirements

A portfolio should be a collection of your best and most recent work. It is a crucial part of your application. The portfolio helps HKU evaluate your achievements and potential and represents your view of yourself and your work.


The digital portfolio should include fifteen to twenty photos or slides. Fewer pieces might not offer an accurate assessment of your potential.


  • Music - upload an audio/visual recording or a YouTube link.
  • Theatre - upload a statement with an explanation of your educational goals for your exchange period.

NB the maximum size of your digital portfolio is 200 MB.

Application deadline

The application deadline for the first semester (Sept.-Dec.) is April 15th. The deadline for the second semester (Feb.-June) is October 1st.

Applicants for HKU Utrechts Conservatorium have one deadline for both semesters: May 1st.

Academic year at HKU

At HKU the first semester runs from the first week of September through the end of January. Except at HKU Fine Art where the first semester continues until the end of December.

The second semester is from first week of February until the end of June.

Conditions for approval

There are situations in which HKU University of the Arts Utrecht the right to not admit exchange students. Read more

General Information

Click here to return to the HKU Exchange homepage.